Viewing all tasks

Hospital at night, H@N

As a task coordinator, you can view all tasks.

On a mobile, you can view all tasks that have been raised. This includes all unassigned tasks and tasks that have accepted.

On a desktop, you can view information related to all tasks that have been raised, closed, or scheduled for your partition.

Viewing all tasks on a mobile

  1. View the list of unassigned tasks.

    • On iOS, select Assign.

    • On Android, select > Assign.

    Read more about assign

  2. Select All Tasks to view all tasks.

Viewing all tasks on a desktop

From  Tasks, select All Tasks.

You can view all open, closed, and scheduled tasks from  Tasks > All Tasks.

Choose search criteria to filter the list.

Category

Select a category to filter the list.

Priority (1-5)

Enter a priority from 1 to 5 to filter the list.

Tasks have a priority that shows the importance of the task. Task priorities are from 1 (green) to 5 (red), where the highest is 5 and red.

Location

Select a location to filter the list.

Assigned To

Select a user to filter the list.

Patient

Enter a patient's name or a patient's identifier number to filter the list.

Select what tasks you would like to view in the list. You can view open, closed, or scheduled tasks in the list.

Select to print the list of tasks.

Shows all open, closed, or scheduled tasks.

Select a table heading to sort tasks by that heading.

Read more about the list of tasks

You can view all open, closed, and scheduled tasks from  Tasks > All Tasks.

Select a table heading to sort tasks by that heading. The table below lists the headings.

Priority

Tasks have a priority that shows the importance of the task. Task priorities are from 1 (green) to 5 (red), where the highest is 5 and red.

Category

Shows the name of the task.

Status

Shows the status of the task.

Read more about task status

Age

Shows the length of time since the task was raised.

Last Changed

Shows the length of time since the task was changed.

Patient

Shows the patient demographics, which include the patient's full name and the patient's identifier numbers A number that identifies the patient. For example, a hospital number, NHS number, or local patient identifier..

Description

Shows the task's description. The description is shown under the name of the patient.

The description contains details added when the task was raised, any changes to the patient's location, and any changes that have been added since the task was raised.

Location

Shows the location of the patient.

Raised By

Shows the name of the user who raised the task.

Assigned To

Shows the name of the user the task is assigned to.

Raised

When you view archived or closed tasks, you see this heading.

Shows the date and time the task was raised.

Duration

When you view archived or closed tasks, you see this heading.

Shows the time between the task being raised and closed.

Scheduled For

When you view scheduled tasks, you see this heading.

Shows the date and time the task is scheduled for.

Repeat

When you view scheduled tasks, you see this heading.

Shows if a task repeats. If a task repeats, it shows the frequency the task repeats, and the date and time the repeat ends. For example, 'Daily until 14/11/2024 14:00'. If a task does not repeat, 'No' is shown.

Right-click on a task to access additional actions. The table below lists the additional actions.

Force Assign

Select this to send the task directly to a user’s list of accepted tasks.

Users don't receive a notification for tasks sent directly to their task list.

Read more about assigning tasks

Close task

Select this to close the task without assigning it to a user.

Change priority

Select this to change the priority of the task.

Read more about changing a task's priority

Change description

Select this to add information to a task description.

You might do this to share additional information with the user who you assign the task to.

Read more about changing a task's description

Show History

Select this to view the history of the task.

Select All

Select this to highlight all tasks in the list.

Copy Selected to Clipboard

This function needs Internet Explorer and is no longer used.

Cancel Task

When viewing scheduled tasks, you have this option.

Select Cancel Task to cancel a scheduled task.
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