Viewing theatre sessions in your calendar

You can view theatre sessions from  Theatres > Calendar. You can view a specific day, or a specific week. There are three different layouts for your calendar: List view, Room view, and Procedures view.

Viewing theatre sessions in your calendar on a mobile

You can't do this on a mobile.

Viewing theatre sessions in your calendar on a desktop

From  Theatres > Calendar > List view, you can view a list of procedures in each session, where each session is a column. Sessions are sorted by date, theatre, and start time.

Select to move forwards or backwards a day or a week.

Select to choose a specific date from a calendar.

TODAY

Select to view today's sessions.

Day

Select to view sessions on a specific day.

Week

Select to view sessions on a specific week.

List view

The current view.

Room view

Select to switch to room view.

Read more about Room view

Procedures view

Select to switch to procedures view.

Read more about Procedures view

Specialty

Select a specialty to view sessions for that specialty.

Consultant

Only appears if you choose a specialty.

Select a consultant to view sessions with that consultant.

Theatre list

Select one or more theatre lists to view sessions in those theatre lists.

Campus

Select a campus to view sessions at that campus.

Suites

Select a theatre suite to view sessions in that theatre suite.

Theatres

Select one or more theatres to view sessions in those theatres.

A session. Above the session is the name of the theatre where the session takes place.

From top to bottom, the session displays:

  • The name of the theatre list

  • The assigned consultant

  • The time of the session

  • The procedures scheduled in that session and the time allocated to them

  • Any remaining unallocated time, time overallocated, or the estimated end time

Select the name of the theatre list to view and manage that specific session.

Read more about managing a specific session

Mouseover a session and select to manage that session.

Read more about managing sessions

A procedure. The colour of the procedure tells you its status.

Read about the colours for procedures

  • Mouseover the procedure to view information.

  • Select and drag a procedure to change the order of the procedures in the session.

  • Double-click on a procedure to view that procedure from Patient Detail > Procedures.

    Read more about viewing procedures

From  Theatres > Calendar > Room view, you can view a list of theatres, where each theatre is a room, and each room is a row. Sessions display in the appropriate row, and you can see the length of the session. You can collapse the list of theatres to show less detail but more theatres.

Select to move forwards or backwards a day or a week.

Select to choose a specific date from a calendar.

TODAY

Select to view today's sessions.

Day

Select to view sessions on a specific day.

Week

Select to view sessions on a specific week.

List view

Select to switch to list view.

Read more about List view

Room view

The current view.

Procedures view

Select to switch to procedures view.

Read more about Procedures view

Specialty

Select a specialty to view sessions for that specialty.

Consultant

Only appears if you choose a specialty.

Select a consultant to view sessions with that consultant.

Theatre list

Select one or more theatre lists to view sessions in those theatre lists.

Campus

Select a campus to view sessions at that campus.

Suites

Select a theatre suite to view sessions in that theatre suite.

Theatres

Select one or more theatres to view sessions in those theatres.

Expand all

Select to view more information about sessions, but fewer theatres.

Collapse all

Select to view less information about sessions, but more theatres.

Mouseover a session and select to manage that session.

Read more about managing sessions

A theatre, or room.

Mouseover the row and select + to add a session, or to add downtime.

Read about adding sessions

Read about adding downtime

A session. From top to bottom, this shows:

  • The name of the theatre list

  • The assigned consultant

  • Any remaining unallocated time, or the time overallocated

  • The procedures scheduled in that session and the time allocated to them

Select the name of the theatre list to view and manage that specific session.

Read more about managing a specific session

A procedure. The colour of the procedure tells you its status.

Read about the colours for procedures

  • Mouseover the procedure to view information.

  • Select and drag a procedure to change the order of the procedures in the session.

  • Double-click on a procedure to view that procedure from Patient Detail > Procedures.

    Read more about viewing procedures

From  Theatres > Calendar > Procedures view, you can view a list of procedures booked with a specified time frame.

Select to move forwards or backwards a day or a week.

Select to choose a specific date from a calendar.

TODAY

Select to view today's sessions.

Day

Select to view sessions on a specific day.

Week

Select to view sessions on a specific week.

List view

Select to switch to list view.

Read more about List view

Room view

Select to switch to room view.

Read more about Room view

Procedures view

The current view.

Specialty

Select a specialty to view sessions for that specialty.

Consultant

Only appears if you choose a specialty.

Select a consultant to view sessions with that consultant.

Theatre list

Select one or more theatre lists to view sessions in those theatre lists.

Campus

Select a campus to view sessions at that campus.

Suites

Select a theatre suite to view sessions in that theatre suite.

Theatres

Select one or more theatres to view sessions in those theatres.
Profile

Select a clinical note profile to change the information that displays next to each procedure.

Group by session

Select to group the procedures in this list by the sessions they are in.

A list of procedures.

Double-click on a procedure to view that procedure from Patient Detail > Procedures.

Read more about viewing procedures

You can filter the list of procedures.

Read more about filtering tables

  1. From  Theatres > Calendar, select List view.

    Read more about List view

  2. View a specific day, or a specific week.

    • To view a specific day, select Day, then select or to choose a date.

    • To view a specific week, select Week, then select or to choose a week.

  3. Filter the sessions that display using the table below.

    Specialty

    Select a specialty to view sessions for that specialty.

    Consultant

    Only appears if you choose a specialty.

    Select a consultant to view sessions with that consultant.

    Theatre list

    Select one or more theatre lists to view sessions in those theatre lists.

    Campus

    Select a campus to view sessions at that campus.

    Suites

    Select a theatre suite to view sessions in that theatre suite.

    Theatres

    Select one or more theatres to view sessions in those theatres.

  1. From  Theatres > Calendar, select Room view.

    Read more about Room view

  2. View a specific day, or a specific week.

    • To view a specific day, select Day, then select or to choose a date.

    • To view a specific week, select Week, then select or to choose a week.

  3. Filter the sessions that display using the table below.

    Specialty

    Select a specialty to view sessions for that specialty.

    Consultant

    Only appears if you choose a specialty.

    Select a consultant to view sessions with that consultant.

    Theatre list

    Select one or more theatre lists to view sessions in those theatre lists.

    Campus

    Select a campus to view sessions at that campus.

    Suites

    Select a theatre suite to view sessions in that theatre suite.

    Theatres

    Select one or more theatres to view sessions in those theatres.

  4. To view more details about sessions, select Expand all.

  5. To view less detail about sessions, but more theatres, select Collapse all.

  1. From  Theatres > Calendar, select Procedures view.

    Read more about Procedures view

  2. View a specific day, or a specific week.

    • To view a specific day, select Day, then select or to choose a date.

    • To view a specific week, select Week, then select or to choose a week.

  3. To group procedures by session, select Group by session.

  4. Filter the sessions that display using the table below.

    Specialty

    Select a specialty to view sessions for that specialty.

    Consultant

    Only appears if you choose a specialty.

    Select a consultant to view sessions with that consultant.

    Theatre list

    Select one or more theatre lists to view sessions in those theatre lists.

    Campus

    Select a campus to view sessions at that campus.

    Suites

    Select a theatre suite to view sessions in that theatre suite.

    Theatres

    Select one or more theatres to view sessions in those theatres.

The colour of a procedure tells you the status of that procedure.

Most colours depend on your organisation, but the two colours below don't.

Orange

Procedure booking in progress.
Pale blue

Procedure booked but not started.

The following symbols can display next to sessions.

The session is confirmed. You can lock a confirmed session.

The session is locked. You can't add procedures to the session, reorder procedures in the session, or edit the session. You can cancel procedures in the session.

On the day of the session and the day after, the session doesn't behave as if it were locked.

Depending on your permissions, you can unlock the session, confirm the session, edit the session, reorder procedures, manage the session's staff, and add procedures to the session.

A procedure is currently happening.

Waiting for the next procedure in the session to start.

The session has finished.

This session has some notes.

Mouseover to view any notes.

Read about adding notes to a session

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