Managing theatre lists

A theatre list is a repeated block of time for performing procedures. You can create sessions for a theatre list, and schedule procedures in those sessions. This behaves in a similar way to an outpatient clinic, where you create slots for the clinic, and schedule appointments in those slots.

From  Theatres > Manage > Theatre lists, you can manage theatre lists and create sessions for them. You can create sessions with a template, without a template, or ad hoc from Calendar.

Read about templates

Read about adding ad hoc sessions from Calendar

Managing theatre lists on a mobile

You can't do this on a mobile.

Managing theatre lists on a desktop

From  Theatres > Manage > Theatre lists, you can manage theatre lists and create sessions for them.

Select a specialty and theatre list.

Theatre List Details

Shows the name of the theatre list, specialty, and consultant. You can't edit this.

Templates

Shows templates for this theatre list.

Double-click on a template to edit it.

Read about editing a template

New template

Select to create a new template.

Read about creating a template

Generate sessions

Select to generate sessions using the selected template.

Read about generating sessions

Copy template

Select to copy the selected template.

Read about copying templates

Delete template

Select to delete the selected template. This means the template no longer runs. This doesn't affect sessions with procedures booked in them.

Read about deleting templates

Add a session without a template

Select to add sessions without a template.

Read about adding sessions without a template

Active date ranges

Shows when the theatre list is active and inactive.

Add date-range

Select to add a date range when the theatre list is active or inactive.

Read about adding an active date range

Delete

Select to delete the selected date range.

Read about deleting an active date range

Templates allow you to create recurring sessions for a theatre list. Templates define the theatre list, theatre, start time, and duration of sessions.

Read about creating a template

Read about editing a template

  1. From  Theatres > Manage > Theatre lists, select a specialty and theatre list.

  2. Select New template.

  3. Enter a name for the template.

  4. Select a theatre list to create sessions for that theatre list.

    This is automatically populated.

  5. Select a specific theatre to create sessions for that theatre.

  6. Select the responsible consultant for the theatre.

    If you don't know this now, you can add it later.

  7. Select Add.

  8. Edit the template.

    Read about editing a template

  9. Generate the sessions using the template.

    Read about generating sessions

  10. Add an active date range.

    Read about adding an active date range

  1. From  Theatres > Manage > Theatre lists, select a specialty and theatre list.

  2. Select a template you want to copy.

  3. Select Copy template.

  4. Enter a name for the template.

  5. Select a theatre list to create sessions for that theatre list.

    This is automatically populated.

  6. Select a specific theatre to create sessions for that theatre.

    This is automatically populated.

  7. Select Add.

  8. Edit the template.

    Read about editing a template

  9. Generate the sessions using the template.

    Read about generating sessions

  10. Add an active date range.

    Read about adding an active date range

  1. From  Theatres > Manage > Theatre lists, select a specialty and theatre list.

  2. Double-click on a template.

    A dialogue box appears.

  3. Edit the template using the table below.

Name

Enter a name for the template.

Description

Enter a description for the template.

List

Shows the theatre list that sessions are added to.

Theatre

Shows the theatre that sessions are added to.

Consultant

Select the responsible consultant for the theatre.

Session Type

Select a session type.

Start time

Enter a start time for the session.

Duration (mins)

Enter a duration of the session.

Unavailable time (mins)

Enter the time within a session that the session is not bookable. The total bookable time within a session is the session duration minus any unavailable time.

Frequency

Select a frequency to choose when sessions are available.

To make sessions available on:

  • Specific days on specific weeks, select Daily.

    For example, every week on Tuesday and Thursday.

  • A specific date on specific months, select Monthly by date.

    For example, the first day of the month every 2 months.

  • Specific days on specific months, select Monthly by day.

    For example, on the first and third Monday of every month.

Days of the Week

Only for the frequency 'Daily'.

Select one or more days of the week when sessions are available.

For example, every weekday, or only Tuesday and Thursday.

Repeat weekly

Only for the frequency 'Daily'.

Select the weeks when sessions are available.

For example, every week, or every 6 weeks.

Day of the Month

Only for the frequency 'Monthly by date'.

Enter a day when sessions are available.

For example, enter 1 if you want appointment slots on the first day of the month.

Repeat monthly

Only for the frequencies 'Monthly by date' and 'Monthly by day'.

Select the months when sessions are available.

For example, every month, or every 6 months.

Occurrence

Only for the frequency 'Monthly by day'.

Select when sessions are available.

For example, on the first and third occurrence of the month.

Day of the Week

Only for the frequency 'Monthly by day'.

Select a day of the week when sessions are available.

For example, on the first and third Wednesday of the month.

Public Holidays

Select if sessions are available on public holidays.

Auto-create days ahead

Enter a number of days. Nervecentre automatically generates sessions this number of days ahead. For example, if you enter 30, Nervecentre always makes sure there are sessions for the next 30 days.

Start date

Select a date when sessions are available from.

End date

Select a date that sessions are no longer available from.

  1. From  Theatres > Manage > Theatre lists, select a specialty and theatre list.

  2. Select a template.

  3. Select Generate sessions.

  4. Select a start date to create sessions from that date.

  5. Select an end date to not create sessions after that date.

  6. Select Apply.

  1. From  Theatres > Manage > Theatre lists, select a specialty and theatre list.

  2. Select Add date-range.

  3. Select if the theatre list is active or inactive for the date range.

  4. Select a date the theatre list is active or inactive from.

  5. Select a date the theatre list is active or inactive to.

  6. Enter a reason.

  7. Select Add.

You can delete templates to stop a template from running. This doesn't affect sessions with procedures booked in them.

  1. From  Theatres > Manage > Theatre lists, select a specialty and theatre list.

  2. Select a template.

  3. Select Delete template.

If you delete an active range, Nervecentre creates no further sessions during the deleted range. If you delete an inactive range, Nervecentre creates sessions in that range again.

  1. From  Theatres > Manage > Theatre lists, select a specialty and theatre list.

  2. Select a date range.

  3. Select Delete.

  1. From  Theatres > Manage > Theatre lists, select a specialty and theatre list.

  2. Select Add a session without a template.

  3. Edit the session using the table below.

List

Select a theatre list to add sessions to that list.

Day

Select a date to generate sessions on that date.

Theatre

Select a theatre to create sessions for that theatre.

Consultant

Select the responsible consultant for the theatre.

Session Type

Select a session type.

Start time

Enter a start time for the session.

Duration (mins)

Enter a duration of the session.

Unavailable time (mins)

Enter the time within a session that the session is not bookable. The total bookable time within a session is the session duration minus any unavailable time.

Reason

Select a reason for adding sessions.
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